Legal Secretary, Corporate

at Kutak Rock in Little Rock, Arkansas, United States

Job Description

Job Summary

Kutak Rock seeks a Legal Secretary in its Little Rock office. This position will provide executive administrative support to multiple attorneys in our corporate department, with emphasis on transactional, tax, estate planning, probate, and economic development matters. This position plays a vital role in the day-to-day operations of a high-volume corporate practice group, managing confidential communications, complex calendaring, client relationships, transactional documents, marketing and communications support, and general research assistance. The ideal candidate is a consummate professional with a strong sense of discretion, organization, efficiency, energy, and attention to detail.

This full-time (37.5 hours) position is in-office Monday - Friday.

Responsibilities

• Coordinate and manage an active calendar of meetings, client calls, internal briefings, and transaction closings; prioritize and resolve scheduling conflicts
• Coordinate preparation of initial and subsequent drafts of documents
• Proof and mark documents to ensure accuracy and adherence to firm format standards
• Monitor identified dockets and developments as identified by attorneys
• Copy, scan, and file various client documents
• Manage email correspondence and draft professional communications
• Create, organize, and maintain sets of files using electronic and physical file systems, ensuring document version control and secure recordkeeping
• Arrange travel, including flights, hotels, ground transportation, and detailed itineraries
• Coordinate monthly billing process and assist with attorney time entry, expense reimbursements, and invoice follow-ups
• Build strong rapport with clients, anticipate client needs, and uphold the firm's high standard of client service
• Handle highly sensitive and confidential information with the utmost discretion and professionalism
• Assist with and maintain attorney continuing legal education (CLE) records and bar association memberships
• Assist with other duties as assigned

QUALIFICATIONS: Skills and Abilities

• Ability to work under pressure of deadlines while managing multiple priorities with urgency and discretion
• Ability to prioritize, organize, and multitask with a keen attention to detail
• Excellent verbal and written communication skills
• Ability to handle documents and other information with confidentiality and discretion
• Excellent interpersonal skills with an aptitude to interface with attorneys, clients, staff, and firm visitors
• Proficiency in Microsoft Office products (Word, Excel, Outlook, PowerPoint); experience with legal billing and document management software (e.g., Intapp, NetDocuments) a plus

QUALIFICATIONS: Education and Experience

• High School degree or equivalent required; bachelor’s degree, comparable experience, or paralegal certification preferred
• Minimum of 3 years of experience supporting senior executive(s) or partner(s), preference given to corporate law firm experience with experience in tax, estate planning and probate matters preferred
• Arkansas Notary Public certification preferred

Position Information

Status: Non-Exempt

Work Arrangement: In Office

Benefits

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hour of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information

Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.

About The Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.