Accounts Payable Specialist

at Summit Utilities/AOG in FORT SMITH, Arkansas, United States

Job Description

Join our Growing Team and see why Summit Utilities, Inc was named as one of the Fastest Growing Denver Area Private Companies 2019 and 2020; Best Places to Work in Maine 2019, 2020, 2021, 2022 and 2023; and Best Places to Work in Arkansas 2020 and 2023, Oklahoma 2022 and 2023 and Missouri 2023. Summit was also recently named one of Forbes 2023 America’s Best Small Employers.

Summit is a growing natural gas utility company providing safe, reliable and clean burning natural gas service to homes and businesses in Arkansas, Colorado, Maine, Missouri and Oklahoma. Being part of the Summit team means embracing excellence and innovation, committing to safety each and every day, and doing all that we can to serve each other, our customers and the communities where we live. We aim to bring warmth and energy to everything we do.

We have an exciting opportunity for an Accounts Payable Specialist in our Fort Smith, AR office.

POSITION SUMMARY

This position’s responsibilities include processing, coding, and reconciling Accounts Payable to ensure timely payments to vendors and accurately capturing of payable transactions in the General Ledger.

PRIMARY DUTIES AND RESPONSIBILITIES

• Process Accounts Payable daily for multiple companies
• Daily processing of mail, scanning invoice to AP email inbox for processing

• Daily indexing, routing, inputting, and processing of invoices
• Verify invoice coding approvals
• Daily coordination of invoice submission with Accounts Payable team
• Completing weekly payment file submission to bank for check processing, ensuring all ACH payments are completed properly.
• Reconcile Accounts Payable by matching vendor statements with invoices
• Assist in resolving purchase order, contract, invoice, or payment discrepancies and documentation
• Verify vendor accounts by reconciling monthly statements and related transactions
• Set up and maintain vendor account records, regularly checking for supplier profile completion and correct tax status.
• Review, reconcile and process company credit card expenses and reconcile credit card accounts payable at month end
• Review and process employee’s expense reimbursements and resolve any discrepancies
• Assist with monthly close process, ex. Follow up on all non-invoiced receipts to obtain and match invoices before month end
• Collect and maintain W-9 records, verify supplier profile completion.
• Annual processing of form 1099’s
• Utilize, maintain, and verify paperless document storage filing system.
• Remain updated on regulatory/audit compliance as it pertains to Accounts Payable
• Continually monitor the Accounts Payable process and make recommendations to management for improved processes
• Educate business users on the proper Accounts Payable processes to ensure timely and accurate payment of all invoices
• Participate in the ERP system integration and ensure effective migration to new system processes and procedures
• Work effectively and on a timely basis with all departments within the organization
• Protects organization's value by keeping information confidential

SECONDARY DUTIES AND RESPONSIBILITIES

• Act as backup for the rest of
  
  
  
  Equal employment opportunity, including veterans and individuals with disabilities.
  
  

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