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Oil and Materials Specialist

in Mississippi County, AR

Job Description

The Oil & Materials Specialist is responsible for managing bulk oil and commodity purchases, tracking contract balances, reconciling inventory, and maintaining accurate reporting to ensure seamless supply chain operations. The role requires attention to detail, strong analytical skills, and effective communication with internal and external stakeholders. 

DUTIES AND RESPONSIBILITIES 

Order & Contract Management

  • Maintain and place orders for bulk oils and commodities based on forecasts and contractual agreements.
  • Track and reconcile contracted oils and commodities against inventory control records.
  • Monitor contract balances by customer and product, providing monthly reports.

Reporting & Analysis

  • Conduct month-end reporting on oil and commodity contracts.
  • Perform daily reconciliation of actual vs. planned oil and commodity usage.
  • Track and report cost variances between truck and rail transport for oils.

Logistics & Coordination

  • Coordinate with BNSF on bulk oil rail shipments via email and virtual meetings.
  • Maintain an up-to-date calendar for bulk truck deliveries in collaboration with oil house employees and the Production Manager.
  • Track and report monthly demurrage fees for rails and trucks, disputing discrepancies as needed.

Inventory & Compliance

  • Assist in semiannual physical inventory counts.
  • Monitor RSPO purchases and receipts, ensuring compliance with standards.
  • Alert Purchasing and Warehouse Managers about expiring ingredient contracts or approaching depletion levels.
  • Communication & Collaboration
    • Attend internal and external meetings to communicate oil status updates.
    • Report discrepancies regarding contract balances, pricing, or operational concerns to relevant teams.
    • Collaborate with the Purchasing and Warehouse Manager to suggest process improvements.

Inventory Control & Production Support

  • Perform month end shop order closure in a timely manner
  • Work with and understand the activities of the Cycle Counter to determine what needs to be counted and analyze the counting results.
  • Work with and understand activities of Backflush Coordinator.
  • Approve material transactions after the completion of the cycle counts that have been completed
  • Enter approved IAR’s into JustFood and maintain file of entered IAR’s so they can be retrieved in event of recall.
  • Daily reconciliation of oil usage.
  • Issue raw materials to production order (ingredients, packaging, etc.)
  • Evaluate reasonableness of the figures to ensure accuracy.
  • Enter monthly consumables into JustFoods.

Other Duties

  • Support additional tasks and special projects as assigned by management. 

Time Allocation of Responsibilities

  • 30% Monitoring and tracking oil contracts
  • 30% Monitoring and tracking ingredient contracts and usage
  • 10% Placing bulk oil orders
  • 15% Reporting and maintaining contract-related records
  • 10% Communicating issues and suggestions to management
  • 5% Other assigned duties 
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Job Posting: 4567696

Posted On: Sep 23, 2025

Updated On: Sep 23, 2025

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