at Arkansas State University in State University, Arkansas, United States
Job Description
Position Summary:
The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and institution policy.
Duties & Responsibilities:
- Composes, types, and edits various documents including letters, memoranda, reports, forms, narratives, informational brochures, and training materials from voice recording devices, or rough draft using a variety of computer applications including but not limited to: Microsoft Office (Word, Excel, PowerPoint, Publisher), Adobe, word processing or personal computer
- Building security
- Manages interdepartmental and ground mail and packages
- Experience with or aptitude with the institution’s operating systems including but not limited to: Banner, Concur, TaskStream.
- Demonstrates excellent customer service and positive personal interactions with A-State students and staff/faculty, prospective students, alumni, clinical sites and clinical instructors, and other A-State and community members.
- Collegial relationship with secretaries in other college departments, coordinating phone coverage and other leave coverage as needed.
- Assists department chair and program directors with daily operations of each program.
- Other duties as assigned
General Days/Hours:
Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance
Other:
Please note: all position postings close at 12:00 A.M. CST on the position closing date
Assists the chair of the department in managing the daily operations of the department by performing activities such as:
• Initiate Requisitions for Purchasing/Reimbursements, approval for travel (Concur);
• Manages procurement of all office and lab supplies for both programs.
• Record keeping and submission of receipts, approvals, and invoices;
• Reconcile monthly budget reports for all department accounts and provide a summary report to chair;
• Editing and managing the department’s and each program’s A-State webpage.
Assists Program Directors with each program’s assessment plan by various activities such as:
• Design and distribution of program assessment surveys to students, alumni, and employers. Followed by data collection for the program directors.
• Provides information about each program to prospective students and schedules onsite prospective student visits.
• Maintain a records system of items/documents needed for each program’s external accreditation with CAPTE.
• Schedule and manage annual equipment calibration and safety checks with an external company.
Assists all department faculty with room scheduling, purchases for course supplies and services, printing services, obtaining desk copies of texts, and initiating reimbursements.
Submits semester course schedules for both programs into the Banner system and lifts holds so students can register for courses.
