Nursing & Allied Health Administrative Assistant

in Randolph County, AR

Job Description

• This position is responsible for assisting the Dean of Nursing & Allied Health as well as the allied health program directors with performing general office duties, preparing special reports, and in examining and verifying documents.
• Greets and assists students at the office entrance.
• Answers phone calls, provides general information, takes messages, and redirects calls as necessary.
• Responds/replies to voicemails and emails from students, faculty, staff, vendors and stakeholders.
• Composes, types, and proofreads various documents including letters, memoranda, reports, forms, narratives, and training materials utilizing a variety of software packages, such as but not limited to Google Workspace, Microsoft Word, PowerPoint and Excel.
• Maintains computerized, paper and electronic filing systems, records and logs, manipulates statistical data for the departments and related grant activities, and retrieves information upon request. Examples include advisement files, program specific applications and database, record keeping for grants, database for adjunct faculty contracts and required immunizations.
• Completes purchase requests for payment from multiple allied health vendors, processes purchase requests from student fees, maintains departmental budget log entry and invoicing, etc.
• Schedules appointments, makes travel arrangements, and maintains calendars for

Nursing and Allied Health faculty.