Administrative Coordinator I

at Texas A&M University - Texarkana in Texarkana, Texas, United States

Job Description

Job Title

Agency

Texas A&M University – Texarkana

Department

Office of Vice President for Academic Affairs

Proposed Minimum Salary

Job Location

Job Type

Job Description

Works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

ESSENTIAL DUTIES & RESPONSIBILITIES:

+ Participates in the planning and execution of administrative operations. Work involves coordination of high-level operations of an agency or division. Exercises discretion and independent judgment with respect to matters of significance. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.

+ Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.

+ Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.

+ Applies and interprets, and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures. May monitor compliance with policies and procedures.

+ Performs special analyses and project summaries. Prepares sensitive reports which may have high visibility and impact, analyzes information and makes suggestions for improvement, (e.g. faculty workload, faculty overload, faculty promotion, faculty tenure, faculty distance education courses, etc.)

+ Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support.

+ Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.

+ Serves as liaison with the provost’s office and various departments/units for preparing account reports, including credentialing.

+ Will serve as a backup to staff in the Office of the VPAA and perform administrative duties for the Office for Teaching and Faculty Advancement, the Faculty Senate, and Program for Learning and Community Engagement. Contributes to the effective team management of all relevant problems, issues, and opportunities. Serves as liaison and point of contact for administrators. Coordinates workflow and may supervise staff and/or student workers.

+ Assists IER with credentialing and/or any other job duties.

+ This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

KNOWLEDGE, SKILLS & ABILITIES:

Minimum Qualifications

+ Bachelor’s degree or equivalent combination of education and experience.

+ Two (2) years of related experience.

+ Knowledge of word processing, spreadsheet, database, and presentation applications.

+ Ability to multitask and work cooperatively with others.

+ Interpersonal and communication skills.

+ Planning and organization skills.

Preferred Qualifications

+ Three (3) years of administrative experience.

+ Three (3) years computer/Microsoft Office software experience.

+ Accurate keyboarding ability.

+ Excellent knowledge in business communications, spelling, punctuation, office procedures and proofing skills.

+ Ability to organize and set priorities, meet deadlines, maintain records, pay strict attention to detail and prepare reports.

Other Requirements

+ Must be reliable and able to maintain confidentiality, as well as promote a positive work environment.

+ Must be able to establish a positive rapport with faculty.

SUPERVISION OF PERSONNEL:

This position generally does not supervise employees.

OPEN UNTIL FILLED.

To apply: Upload your cover letter, resume and 3 professional reference’s contact information and with one reference being a supervisor/manager in the questionnaire section of your application.

Please remember once you submit your application you will not be able to “revise” or upload any documents. If you have any questions about uploading or a revision to your application, you may contact HR@tamut.edu.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

As a member of The Texas A&M University System, Texas A&M University-Texarkana is a comprehensive regional university that provides students with academically challenging, engaging, and rewarding educational experiences through quality teaching, scholarship, student support services, co-curricular programming, research, and service.Through the personal attention of our faculty and staff, students are afforded the opportunity to acquire the knowledge, abilities, and skills to become leaders in their chosen professions and to prepare for the opportunities of serving in a global environment.A&M-Texarkana began in 1971 as part of East Texas State University and joined The Texas A&M University System in 1996. Our 375-acre campus, which opened in 2008, is near beautiful Bringle Lake in Texarkana, Texas, in a region known as the Ark-La-Tex.With a commitment to academic excellence, student success, and community leadership, A&M-Texarkana is comprised of three academic colleges: education and liberal arts; business; and science, technology, engineering, and mathematics (STEM). The university accommodates students by offering flexible class schedules, web-based courses, and online degree programs.A&M-Texarkana is a member of the National Association of Intercollegiate Athletics (NAIA) Red River Athletic Conference, with men’s and women’s soccer, men’s and women’s tennis, baseball, and softball programs.

If you need assistance in applying for this job, please contact (903) 223-1360.