Project Administrator

at Bernhard, LLC in Fayetteville, Arkansas, United States

Job Description


Bernhard’s core mission is delivering innovative engineering, construction, and energy solutions that empower our clients and promote a sustainable future. Bernhard is comprised of four divisions: Mechanical, Electrical, Engineering, and Development, each with a distinct identity and service offerings. The intersection of our capabilities enables Bernhard to provide turnkey Energy-as-a-Service (“EaaS”) solutions to our clients. At the same time, our divisions continue working in the market sectors and communities that the Company has traditionally served. Bernhard’s vision is to be the leading EaaS provider in North America through the delivery of excellent, high-value service and innovative solutions for our clients.

Purpose and Essential Duties

The Project Administrator is responsible for providing support to the project staff by assisting the day-to-day operations of the project team and professionally representing the Bernhard team by understanding and acting by the company’s core values and leading by example.

Specific responsibilities include:

+ Ensures accurate employee time tracking on a weekly basis, including obtaining supervisor approval or other documentation for any timesheet discrepancies as well as timely submission to Payroll processor.

+ Properly maintains and procures office supplies with manager approval.

+ Assists in new hire onboarding process and processing of IT hardware & permissions requests as necessary.

+ Electronic project file maintenance.

+ Assists team in invoice coding and approvals as requested.

+ Requests and tracks subcontracts, change orders, purchase orders and sub insurance certificates

+ Prepares and submits client billings and lien releases.

+ Gathers and submits any client specific contractual requirements (i.e. city license, contractor’s license, certificate of insurance, emergency phone list and gather from other SI department’s safety program, drug awareness program, MSDS sheets for jobsite).

+ Assists with the development of project documentation- daily reports, 4 week look-ahead, labor forecast etc.

+ Compiles submittal and O&M/start-up books as requested by project managers.

+ Reviews and distributes documents/correspondence to field personnel and other key parties as needed.

+ Effectively & accurately communicate relevant project information to project team.

+ Reconciles tool and rental equipment list (if applicable).

+ Manages parking pass process (if applicable).

This position is Full-Time, Non-Exempt, and reports to the Sr. Project Manager.

Required Education, Experience, and Qualifications

+ High School diploma or GED equivalent.

+ 3+ years of administrative experience.

+ Must be proficient in Microsoft Word, Excel and Outlook.

+ Effective verbal and written communication skills.

+ Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.

+ Well-versed in the industry and the Company’s competitors.

+ Ability to multitask and perform duties outside of the scope of work when necessary.

Preferred Education, Experience, and Qualifications

+ Construction administrator experience.

+ College-level coursework and/or two years’ experience in construction management.

+ Construction billing experience is preferred with AIA billing/Textura as ideal.

+ Experience with Oracle/JD Edwards preferred.

+ Experience with Procure and/or Tri Build a plus for certain Company divisions.

Travel Requirements

+ 0-5% of time will be spent traveling to job site(s)/office location.

Physical/Work Environment Requirements

+ Prolonged periods of sitting at a desk and working on a computer.

+ Repeating motions that may include the wrists, hands and/or fingers.

Don’t meet every single requirement? Studies have shown that diverse candidates are less likely to apply to jobs unless they meet every single qualification. At Bernhard, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Bernhard is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participate in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.

To staffing/placement agencies: We are not responsible for any fee related to unsolicited resumes from 3rd party staffing and placement agencies (whether submitted through this website or sent directly to an employee of Bernhard LLC or its operating companies) unless a written agreement is in place between the agency and Bernhard, LLC (“Company”) and an authorized Company representative makes a written request to the agency to assist with a requisition. Similarly, no fee will be paid for candidates who apply and claim to be represented by an agency. Any unsolicited resumes, CVs, or other candidate information submitted by an agency will become the property of Company, and no fee will be paid in the event such candidate is hired.

If you are an agency and would like to be considered for partnership with Bernhard, LLC please send your company’s information to

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35©

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Job Posting: JC235121616

Posted On: Feb 25, 2023

Updated On: Apr 28, 2023

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