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Administrative Specialist III

at University of Arkansas - Fayetteville in Little Rock, Arkansas, United States

Job Description

Current University of Arkansas System employees (excluding those at UAMS) including student employees and graduate assistants need to log into Workday on My Apps. Simply enter "Find Jobs" in the Workday search bar to view open positions. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). To view the job posting closing date please return to the search for jobs page.If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.Type of Position:Clerical

Workstudy Position:NoJob Type:Regular

Work Shift:

Sponsorship Available:NoInstitution Name: University of Arkansas at Little Rock
The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApply link/button.

If you have a disability and need assistance with the hiring process please contact Human Resources at  501-916-3180.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.Department:Psychology Department

Department's Website:https://ualr.edu/psychology/Summary of Job Duties:The Administrative Specialist III is responsible for the coordination of all general office activities. Responsibilities include timely and proactive purchasing, processing personnel documents, monitoring and restocking inventory, travel, leave records, budget tracking reports, reconciliations, and other office management tasks; creating and maintaining appropriate office files and records, creating and maintaining updated office procedure manuals, providing support for the Department Chair, professors, and adjunct faculty and direct supervision of student staff. This position is governed by state and federal laws, and agency/institution policy.Qualifications:
Required Education and/or Experience:
The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed. OTHER JOB-RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS.

Job Duties and Responsibilities:
Manage Office:
Manage office needs in a punctual, timely and proactive manner;
Ensure office is organized, clean and welcoming as directed by the Chair;
Act as receptionist for the department in a friendly and welcoming manner to all stakeholders;
Assist faculty (full and part time) in fulfilling their duties;
Ensure department faculty and staff adhere to instructions, deadlines, procedures, and policies pertaining to the delivery of services;
Create and maintain an updated office procedures manual; Assist with the development or revision of policies, procedures and directives based on research findings;
Log, sort & distribute daily incoming mail/documents, check documents for completeness;
Request & follow-up to obtain missing documents and prepare and/or deliver outgoing mail;
Purchase and manage the inventory of office supplies, equipment, memberships, etc.;
Create new files, organize and well-maintain filing systems and manage file retention/destruction schedules;
Supervise the daily activities of student staff and evaluate their work performance;
Coordinate and maintain office schedules;
Notify department stakeholders of upcoming events;
Plan and execute department special events.

Finance and Budget:
Prepare the budget as directed... For full info follow application link.

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

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Job Posting: 3442221

Posted On: Jun 30, 2022

Updated On: Jul 30, 2022