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Administrative Assistant

at Airco Service, Inc. in North Little Rock, Arkansas, United States

Job Description

Airco Service, Inc.

In business since 1961, we are a multi-award-winning HVAC, Electrical, and Plumbing Company Founded in Oklahoma and now with locations in North Little Rock, Lowell, and Springdale Arkansas. Our employees are our most valuable asset, and we are always looking for qualified individuals to join our team. We foster personal and professional development by providing continuous training to our employees. HVAC Administrative Assistant Essential Functions:

+ Review work accuracy missing information

+ Assist in managing and ordering inventory for current and future jobs

+ Provide support to other departments with scheduling and answering phones as needed

+ Coordinate with department leads to ensure jobs are ready for execution

+ Create Purchase orders for material

+ Communicate with clients & vendors as needed regarding warranty claims

+ Process warranty claims and registering equipment via online programs

+ Support in managing/monitoring jobs through completion

+ Review invoices and job summaries to ensure completion

+ Assist dispatch when necessary

+ Answer incoming phone calls, file, scanning, copy

+ Work with local cities for permitting and inspection scheduling

Job Qualifications:

+ 2 – 5 years of administrative experience

+ Must have computer skills in Microsoft Word, Excel and Outlook (knowledge of Service Titan is a Plus but not necessary)

+ HVAC knowledge not necessary, but preferred

+ Ability to multitask

+ Detailed orientated

+ Excellent communication skills and people skills

+ Strong ability to organize

What’s in it for you?

+ Majority of employee Health premium paid by Airco

+ Dental and Vision coverage available at minimal cost to the employee

+ Short-term and Long-term disability options (LTD covered by Airco)

+ $20,000 life insurance policy paid by Airco

+ Additional Voluntary term-life coverage

+ Supplemental coverage available through AFLAC

+ 401(k) and Roth options with company match

+ Up to 3 weeks paid vacation

+ Paid holidays

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Job Posting: JC213695643

Posted On: May 16, 2022

Updated On: May 23, 2022