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Payroll/Administrative Assistant

at Utilities Service, LLC in Marshall, Arkansas, United States

Job Description

We are currently seeking a Payroll/Administrative Assistant to join our team.

Essential Functions:

+ Analyzes, prepares and inputs payroll data. Ensures compliance with all applicable state and federal wage and hour laws.

+ Prepares weekly, monthly, quarterly and year-end reports for management and corporate headquarters.

+ Act as the Payroll liaison between, field personnel, the administrative team, and our corporate headquarters.

+ Stays current on payroll systems to achieve alignment with HR benefits and other related and to ensure effective accounting support.

+ Facilitates management and employee understanding of payroll procedures.

+ Resolves payroll discrepancies by collecting and analyzing information.

+ Provides payroll information by answering questions and requests.

+ Maintains payroll operations by following policies and procedures; reporting needed changes.

+ Maintains employee confidence and protects payroll operations by keeping information confidential.

+ Assists with Contract Administration (getting/retrieving information, data entry, invoicing, analyzing, creating and comparing reports).

+ Assists with weekly, monthly and quarterly reports.

+ Assists with Subcontractors.

+ Filing, scanning and taking messages.

+ All other duties as assigned by management.

+ The access to compensation information is necessary to perform the function or another routinely assigned business task.

+ Attendance requirements are M-F, 8:00am to 4:30pm, 40 hour week, occassional weekend and holiday to meet payroll requirements.

Minimum Requirements:

+ Excellent verbal and written communication skills

+ Must have excellent Adobe, Microsoft office, and Outlook skills.

+ Able to understand and create complex spreadsheets using Microsoft Excel.

+ Has working knowledge of accounting basics.

+ Must possess good planning, analysis, and organizing skills.

+ Manages time effectively, and able to work in a fast paced environment.

+ Commitment to teamwork through relationship building, reliability and collaboration.

+ Capable of performing repetitive tasks.

+ Must pass pre-employment drug screening and MVR.

+ Must be able to write, read and comprehend written and verbal job instructions/information.

+ Able to multi-task and produce in a high paced team oriented environment.

+ Organized, detail oriented and follows through

+ Able to pay close attention to details and identify/correct mistakes.

Physical Requirements:

R arely = less than 10%

O ccasionally = up to 33%

F requently = up to 66%

C ontinuously = 67% to 100%

Individuals must be able to perform the essential functions of the position with or without a reasonable accommodation. Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext. 1339.

An Equal Opportunity Employer, including disabled and vets.

Activity:

R

O

F

C

Activity:

R

O

F

C

Standing

X

Seeing

X

Walking

X

Reading

X

Sitting

X

Reaching

X

Stooping

X

Range of Motion

X

Kneeling

X

Hearing – Speech Range

X

Squatting

X

Depth Perception

X

Body Twisting

X

Color Vision

X

Crawling

X

Lifting

X

Sense of Touch

X

Carrying

X

Manual Dexterity

X

Pushing

X

Speaking Clearly

X

Pulling

X

Seeing Distant

X

Climbing Ladders

X

Climbing On/Off Truck

X

Climbing Stairs

X

Climbing Poles

X

Balancing

X

Gripping

X

Lifting Up to 10 lbs.

X

Lifting Over 10 lbs. to 50 lbs.

X

Lifting Up to 50 lbs.

X

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Job Posting: JC202929394

Posted On: Jan 26, 2022

Updated On: Jan 31, 2022