at Olsson in Fayetteville, Arkansas, United States
- Coordinate project setup, project deliverables, and closing * Administrate and manage Procore construction management software including setup of projects with the appropriate template and client specifications. Coordinate and track progress and IFC drawings, manage workflow processes, construction and staffing schedules, and other project files and documentation. * Coordinate and schedule client/team meetings, travel arrangements, deliveries, supplies etc. for field personal as required. * Assist in monitoring budget, expenditures, preparing invoices in and timely payment. * Assist with project contracts/proposals preparation, change orders, Sub consultant agreements, Insurance certificates, and other contractual documentation. * Track and ensure compliance with internal quality management procedures and documentation. * Other general administrative duties including collecting meeting minutes, staff scheduling, project setup, reports formatting and proofing, and general support to office/field personnel. * Limited travel should be expected. You are passionate about: * Working collaboratively with others * Having ownership in the work you do * Using your talents to positively affect communities You bring to the team: * Associate Degree in business or related field is preferred * At least 2 years of relevant experience * Basic understanding of project management fundamentals and processes. * Excellent communication skills * Ability to contribute and work well on a team * Proficient in Microsoft Office Suite products, SmartSheet, Procore, Deltek and Microsoft Project (or other scheduling software programs) * Experience in electronic file and project management database use * Knowledge of engineering and design terms, contract requirements, project financials, and operations * Strong attention to detail, logistical support, and organizing skills * Ability to develop and foster effective professional relationships internally and externally * Good interpersonal, problem-solving, and decision-making skills * Can work from any Olsson existing office location or be remote for the right candidate. Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we’re here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it. As an Olsson employee, you’ll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you’ll: * Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP) * Engage in work that has a positive impact in communities * Receive an excellent 401(k) match * Participate in a wellness program promoting balanced lifestyles * Benefit from a bonus system that rewards performance * Have the possibility for flexible work arrangements Olsson is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.