Project Coordinator - Rail Field OPS Team

at Olsson in Fayetteville, Arkansas, United States

Job Description

Company Description

We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities and our people make it possible.

Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us - and will continue to allow us - to grow. The result? Inspired people, amazing designs, and projects with purpose.Job Description

Coordinate project setup, project deliverables, and closing

Administrate and manage Procore construction management software including setup of projects with the appropriate template and client specifications. Coordinate and track progress and IFC drawings, manage workflow processes, construction and staffing schedules, and other project files and documentation.

Coordinate and schedule client/team meetings, travel arrangements, deliveries, supplies etc. for field personal as required.

Assist in monitoring budget, expenditures, preparing invoices in and timely payment.

Assist with project contracts/proposals preparation, change orders, Sub consultant agreements, Insurance certificates, and other contractual documentation.

Track and ensure compliance with internal quality management procedures and documentation.

Other general administrative duties including collecting meeting minutes, staff scheduling, project setup, reports formatting and proofing, and general support to office/field personnel.

Limited travel should be expected.Qualifications

You are passionate about:

Working collaboratively with others

Having ownership in the work you do

Using your talents to positively affect communities

You bring to the team:

Associate Degree in business or related field is preferred

At least 2 years of relevant experience

Basic understanding of project management fundamentals and processes.

Excellent communication skills

Ability to contribute and work well on a team

Proficient in Microsoft Office Suite products, SmartSheet, Procore, Deltekand Microsoft Project (or other scheduling software programs)

Experience in electronic file and project management database use

Knowledge of engineering and design terms, contract requirements, project financials, and operations

Strong attention to detail, logistical support, and organizing skills

Ability to develop and foster effective professional relationships internally and externally

Good interpersonal, problem-solving, and decision-making skills

Can work from any Olsson existing office location or be remote for the right candidate.Additional Information

Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we're here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it.

As an Olsson employee, you'll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you'll:

Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP)

Engage in work that has a positive impact in communities

Receive an excellent 401(k) match

Participate in a wellness program promoting balanced lifestyles

Benefit from a bonus system that rewards performance

Have the possibility for flexible work arrangements

Olsson is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.Videos To Watch


EOE/AA/M/F/Vet/Disability Employer


Olsson Associates is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetics, national origin, age, disability, protected veteran status, or other classes protected by applicable law.  


Olsson Associates strives to make our website accessible to any and all users.  If you would like to contact us regarding the accessibility of our website or need assistance in completing the application process, please contact Human Resources at (402) 458-5027 or This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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Job Posting: 3148136

Posted On: Nov 29, 2021

Updated On: Dec 29, 2021