Accounts Payable Clerk

at Robert Half in Rogers, Arkansas, United States

Job Description

Description Summary

Under direct supervision, is responsible to process and prepare payments and check requests; matches vendor invoices to purchase order information and resolves discrepancies; approves and initiates payment to vendors and posts to general ledger, responds to inquiries from department personnel and vendors; maintains auditable records.

Major Duties and responsibilities

Prepares weekly estimate of Wire and ACH payments based upon vendor payment terms.

Matches invoices with purchase orders for all items requiring PO’s using SAP t-code MIRO and is responsible for clearing transactions in SAP ledger account 400900 for goods received awaiting invoices.

Also matches invoices for freight and duty accruals in SAP ledger accounts 410901 – 410906

Ensure credit card payments are processed timely using both corporate card and virtual cards.

Organizes incoming invoices and statements; receives information and other correspondence; logs expenditures; performs posting to ledger books; inputs and retrieves data on the computer terminal; processes invoices.

Posts invoices and receives data via the computer terminal; verifies vendor data; corrects payment and discount terms.

Processes weekly check run and initiates wire transfer procedure and maintains wire transfer forecast; verifies attachment and checks proper information for enclosures and remittance.

Communicates verbally or in writing with vendors and personnel regarding missing documents, changed orders or pricing, account charges, standing order balances, encumbrances, and procedures.

Verifies vendor statements; traces missing invoices and payments; compiles data for reports; composes and types letters.

Closes and analyzes fiscal year posting and processes accordingly; prepares accrued payable list on a seasonal basis.

Answers the telephone and responds to caller inquiries; performs other duties as assigned.

Request form W-9 for tax Id related to new vendors and maintains form W-9 for all vendors.

Submits new vendor data to Staff Accountant for creation

Other duties as assigned

Education and Experience

High school diploma with the ability to operate office equipment; supplemented with one (1) year of work experience in accounts payable, accounting or a related field.

Ability to type and operate a personal computer.

Must have Knowledge in the field of accounting.

Ability to create and edit Excel spreadsheets. Intermediate to advanced 10-key skills.

Knowledge of office practices and procedures. Written and verbal communication skills. Experience with customer service and client communication. Excellent communication and problem-solving skills.

Ability to consistently meet all deadlines. Strong organizational ability.

Excellent attention to detail.

Advanced mathematical and logical deduction skills.

Telephone etiquette skills.

SAP preferred. Requirements – Prior experience in an A/P role preferred

- Attentive, ability to work independently and prioritize tasks

- AA or BS/BA degree in Accounting, Business or similar preferred

- Articulate customer service and interpersonal skills, especially when interacting with those in the technical and financial backgrounds

- Accounts Payable (AP) experience

- SAP experience

- Knowledge of numeric data entry

- Foundational knowledge in Microsoft Excel

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.3195. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals. Visit for more information.

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Job Posting: JC198349063

Posted On: Nov 24, 2021

Updated On: Jan 24, 2022