Payroll Specialist

at Heifer Project International in Little Rock, Arkansas, United States

Job Description

Heifer Project International

Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

The Payroll Specialist plays a vital role in strengthening Heifer International’s relationships and reputation in the community by ensuring that appropriate, accurate use of Heifer International’s resources to fulfill monetary obligations to vendors, employees, and other Heifer associates. This person will primarily support the Accounting department with all payroll practices and functions while cross-training in a manner that supports the functions of Accounts Payable and other accounting functions as needed.

The Payroll Specialist will be a team player, accountable, knowledgeable in all aspects of payroll practices, organized, accurate and detail-oriented, honest and trustworthy while providing a high level of confidentiality.

A. Payroll Functions (75%)
Bi-Weekly payroll processing

  • Process payroll accurately bi-weekly per the payroll calendar
  • The ability to calculate net to gross manually.
  • Ability to quickly troubleshoot issues
  • Provide a high level of confidentiality
  • Process employee garnishments timely and according to law
  • Ability to multi-task and set priorities on tasks


  • Ensure that timesheets are processed accurately and timely for both US and country office staff
  • Monitor and resolve timesheets that may be hung in workflow

Processing of JE and Wires

  • Prepare Journal Entries and wires


  • Assist with annual audits (HI, 403B, workers comp)

State and Federal Tax withholdings and Unemployment taxes

  • Ensure that all state, federal tax withholding, employer liability tax, and State Unemployment are filed and paid timely and accurately according to state mandates.
  • Research new state tax obligations and set up new state tax accounts for electronic payments
  • Process annual W2’s, electronically and paper. Follow up on inquiries and have knowledge of how each box is calculated.
  • Knowledge of the quarterly 941 process, assist
  • Maintain W-4s

Special Projects

  • Assist in system setup changes and testing for all updates rather it be payroll, benefit changes, tax updates, new deductions, etc.
  • Assist with streamlining processes and forms

B. Communication (10%)

  • Provide assistance to staff globally on payroll or timesheets within policies and process guidelines
  • Assist with communication sent out to staff on tax changes, payroll updates and new processes or forms.
  • Work in collaboration with the Human Resources team on various projects
  • Prepare and maintain all training material for users manuals, Laserfiche or other systems and be willing to assist staff with training needs professionally and timely.

C. Accounts Payable (10%)

  • Cross-train and assist in all aspects of the accounts payable department.
  • Will need to have a general concept of accounts payable processes.


Equal Employment Opportunity/M/F/disability/protected veteran status


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Job Posting: 3105585

Posted On: Nov 10, 2021

Updated On: Nov 26, 2021