Accounting Coordinator

at SMG in Shreveport, Louisiana, United States

Job Description

POSITION: Accounting Coordinator DEPARTMENT: Finance REPORTS TO: Accounting Manager & Director of Finance FLSA STATUS: Non-Exempt Full Time Hourly Summary ASM Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Accounting Coordinator at the Shreveport Convention Center/Municipal Auditorium in Shreveport, Louisiana. Under direction of the Accounting Manager and the Director of Finance, the Accounting Coordinator’s primary responsibilities include the following functions in accordance with ASM policies. Essential Duties and Responsibilities * Route invoices & purchase orders for approvals, coding and enter into PeachTree software. * Prepares bank deposits and posts to the general ledger event advance deposits and A/R collections. * Reconciles cash receipts and disbursements. * Prepares entry journals for review by the Accounting Manager/Director of Finance. * Generates and remits on-demand invoices for advance deposits, event settlements, and other A/R. * Maintaining records and files * Processing A/P * Post journal entries to Peachtree * Preparing purchase orders * Assist with inventory tracking / ordering when necessary * Administrative support * Exhibit Services * Maintaining Event Files - track deposits, insurance and invoices * Open and distribute mail * Assist with parking * Assists with payroll processing * Assists with processing contract labor and related timesheets. * Assist at the Shreveport Municipal Auditorium with vault clerks and other related requirements balancing cash vault. * Assist with contract labor * Assist with box office if required * Other duties maybe assigned Weekly & Bi-Weekly * Data Entry * Performs A/R collections actions. * Interacts with clients on past due accounts. * Reviews chargebacks and facilitates resolution with credit merchant subcontractor. * Assists Accounting Manager with payroll & contract labor Monthly, Quarterly, etc… * Assists Accounting Manager with the preparation of monthly financial statements. * Reconciles sub-ledger accounts in accordance with GAAP. * Performs account analysis on other general ledger accounts. * Administers quarterly audits of cash in Box Office. * Performs any other functions delegated by Accounting Manager/ Director of Finance. * Assists with vault counts. Qualifications To perform this job successfully, an individual must be able to multitask, work independently and pay close attention to detail. Organize and prioritize work to meet deadlines. Work efficiently under pressure and produce accurate results. Above average level in administering ADP payroll. Computer literate in Word and Excel. Experience in accounting, preferably using Sage Accounting Software. Excellent customer service is essential. Must be able to work flexible hours. * Must be 18 years of age or older * Excellent customer service skills * Must be able to pass a background check to include a credit history report and meet corporate minimum requirements. Supervisory Responsibilities No Supervisor Responsibilities Education and/or Experience * Degree in Accounting from an accredited college or university * 1 2 years of experience in a position with related accounting responsibilities. * A combination of education and experience will be considered. * Must pass a clean background and credit check. * 1-2 years of cash handling experience. . Skills and Abilities * Thorough knowledge of financial and cost accounting * Have the ability to multi-task under extreme deadline pressure in a fast-paced environment * Excellent math skills and attention to details * Proficiency in Excel and Accounting software platforms * Effective communication, interpersonal and organizational skills required Maintain an effective working relationship with clients, employees, exhibitors, patrons and other encountered in the course of employment. * Ability to work flexible hours based on events, including daytime, evening, weekends and holiday’s as needed. * Must have professional attitude and appearance * Ability to interact with all levels of staff including management and clients * Detail oriented * Ability to function independently with minimal supervision * Proficient in Microsoft Office Computer Skills * To perform this job successfully, an individual should have extensive knowledge in PeachTree (or related Accounting Software) and Excel spreadsheets. * Comfortable using bookkeeping software and excel spreadsheets. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to sit for long periods of time and work nights and weekends. Note The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. To Apply Apply at — Tracey James Human Resource Manager Shreveport Convention Center 400 Caddo St Shreveport La, 71101 Applicants that need reasonable accommodations to complete the application process may contact 318-841-4243. ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

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Job Posting: JC194279705

Posted On: Oct 08, 2021

Updated On: Dec 05, 2021