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Office Manager

at UAMS (University of Arkansas for Medical Sciences in Little Rock, Arkansas, United States

Job Description

Office Manager

Requisition ID

2021-74239

Category

Professional

Position Type

Regular Full-Time

Department

COM Peds Psychology Administration

Post End Date

7/31/2021

Overview

 

 

 

This position will serve as the administrative Office Manager for the individual sections within the Department of Pediatrics. Primary responsibilities include supervision of the section staff, working with budgets and purchasing in the section, and working on HR related issues with team. This position will report to the section Practice Director.

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks:

Health: Medical, Dental and Vision plans available for staff and family

Holiday, Vacation and Sick Leave

Education discount for staff and dependents (undergraduate only)

Retirement: Up to 10% matched contribution from UAMS

Basic Life Insurance up to $50,000

Career Training and Educational Opportunities

Merchant Discounts

Concierge prescription delivery on the main campus when using UAMS pharmacy

Salary: Commensurate with experience

 

 

 

 

Responsibilities

 

 

 

Supervises/Coordinates Staff:

Serves as Office Manager for Pediatric section. Supervises office staff and manages employees' schedules and leave requests.

Coordinates office positions and changes positions as needed for office coverage.

Ensures that staff are cross-trained to ensure continuous customer service, both internally and externally.

Maintains good communication lines with all employees and addresses problems and provides solutions.

Keeps current job descriptions on staff and maintains current records on all faculty and clinical staff to include copy of licenses, medical liability certificates, TB skin testing, HIPPA/IRB trainings, Safety and Compliance Trainings, CV's & other certifications - obtaining updates as needed. Oversees time sheets and leave forms for Section.

Evaluates job performance of administrative staff.

Attends professional development sessions and coordinates appropriate training for direct reports.

Communicates the mission, vision, values of the organization and reinforces the contribution of each position and employee to meeting the goals of the organization.

Budget/Purchasing Duties/Travel/Inventory:

Assists Section Chief, Practice Director, and Peds Finance with budget related issues during the fiscal year and prepares for the next fiscal year.

Maintains budgets regarding all items hitting the accounts, manages all blanket purchase orders, follows-up any outstanding invoices or balances.

Reviews, analyzes and reconciles faculty discretionary accounts.

Reviews and reconciles monthly budget reports.

Appropriately pays bills for cell phones, pagers, renewal of subscriptions or professional memberships. Directs purchases through various accounts.

Orders equipment and office supplies as approved by the Practice Director and Section Chief. Manage section assets and maintains up to date records.

Serves as Travel Administrator for the section, including preparing travel arrangements and reimbursement.

Serves as Inventory Control point of contact for the section. Organizes office moves as necessary when new faculty are hired.

Tracks and reports to UAMS Contract Services faculty members' time on non-wRVU generating contracts, and ensures that M&O expenses on contracts are properly coded to ensure reimbursement for all contract-related expenses.

For research-related activities, communicates monthly with faculty and staff who have effort on grants to ensure accurate reporting of changes in effort to the DOP Grants Accounting Office.

Human Resources:

Works with Peds HR in regard to recruiting and training of new hires, transfers, and processing of terminations.

Conducts interviews, makes hiring decisions, implements progressive discipline as needed and in consultation with the Practice Director and with support from HR/and as directed by Peds HR, and enforces institutional compliance requirements.

Completes all necessary background checks, drug screens, and reference checks for all new hires within the... For full info follow application link.

 

UAMS is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence.  If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (501) 686-6432 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).

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Job Posting: 2994477

Posted On: Jul 24, 2021

Updated On: Aug 01, 2021